Organizational Debt

SGA forbids student organizations from over-spending on their organization’s account. If your organization does happen to overspend and is in debt, the following may occur:

  • Debt balances of $50 or less may be forgiven by SGA. This amount will be absorbed by the SGA during the Rollback process. Recurrent overspending and debt will not be tolerated and may affect the status of your organization.
  • Debt exceeding $50 and deemed substantial by the Financial Vice President is subject to review by the Executive Board during the upcoming semester. The consequences of the excessive debt will be determined on an individual basis. The organization’s reputation, financial integrity, and other factors will affect the Senate’s decision on consequential action. One of the consequences of excessive organizational debt is Organizational Probation.

Organizational Probation

Reasons for clubs to be placed on organizational probation:

  1. A debt exceeding $50 and deemed substantial by the Financial Vice President.The misuse of funds based on the Executive Board’s guidelines or recommendation.
  2. The misuse of funds based on the Executive Board’s guidelines or recommendation.
  3. Failure of an organization to have a faculty, administrative, or staff member as an advisor by October 1st of the school year or five weeks after a club is deemed "official" by the SGA.
  4. Any violation of college policies as stated in the Student Handbook.

Consequences of Probation

Showcase Products

The club will not have access to its budget. The club must request all money by submitting an unbudgeted money request, even if the funding was already budgeted.

Engage Users

The club must meet with the SGA Executive Board Finance Committee to correct or resolve the problem(s) which placed the club on probation status.

Launch Quickly

The club may be considered defunct after six weeks of being on probation if the SGA vote is not to take the club off probation status.

Launch Quickly

At the discretion of the Executive Board and SGA’s advisor(s), the club’s debt may be subtracted from their budget request for the current academic semester.

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