Procedures

• Competitive Club Sports are non-profit, do not provide financial aid to participants, and do not place emphasis on recruitment
• All Competitive Club Sport members are expected to adhere to the student code of conduct as found in the Student Handbook
• Competitive club sport members assume financial responsibilities for participation in a club sport (above what is allocated by SGA funding)
• Competitive club sports members must perform one 56 Nights Event per semester, and one Volunteer Event per year to maintain active club status
• Generally, events and competitions are scheduled with universities/colleges within a 100-mile radius of The College of St. Scholastica, with the exception of regional and end-of-season tournaments.
• Coach/caption must meet with the athletics staff to arrange facility scheduling
• Any use of alcoholic beverages or illegal substances connected to club sport activities may result in loss of recognition of the club sport and withdrawal of college funding. The individual(s) involved will be subject to The College of St. Scholastica's judicial process.
• All club sports must abide by all rules and regulations of the governing body of that particular sport

Currently all competitive club sports are funded the same way all club sports are funded. Clubs can fundraise and pursue non-guaranteed funding through Student Government Association.

At the start of each season, the following information should be provided:

• Contact information for Team Captains/Secretaries
• Practice Schedule Requests
• Game Schedule Requests

Student groups wishing to secure space should contact the Assistant Director of Athletics for Facilities

All scheduled events must adhere to the following guidelines:

• Each team must work with the Assistant Director of Athletics to secure practice and fields for competition
• Groups should submit requests at the beginning of each semester. All details must be clearly written up in the event form.
• The building/area must be cleaned up after the event - no trash or equipment left in the field house/main lobby.
• The point person/contact person must be available for questions leading up to and following the event.
• All equipment must remain in the field house - what is there cannot be removed or stored elsewhere.
• The Athletic Department cannot set up equipment for club sports
• Groups wishing for secure tables, chairs must do so through the Facilities Services
• If an event is scheduled to last beyond normal building hours, the point person for the event must contact campus safety, prior to the event, to make arrangements for securing the facility at the competition of the event.
• Curtains must be returned to the stored position after any event in the fieldhouse
• Student Activities will work closely with Athletics and Facilities Services to determine playing conditions of the fields
• The college has the right to cancel/reschedule ANY event if the fields are deemed unplayable or unsafe.

Club sports should make every effort to secure storage space for their equipment other than necessarily involve athletic facilities. The athletic department will make every effort to find storage space; however, due to the heavy use of storage space, the athletic department does not guarantee storage areas. Club sports are responsible for the security and maintenance of their own equipment. Groups that share equipment with the athletic department or intramurals may be asked to share expenses when maintenance/repairs/new purchases are necessary.

Club Sports should attempt to provide the safest environment and a positive recreational experience for all participants by striving to prevent accidents and injuries before they happen. As a support measure, the Student Activities Office will provide athletic trainers twice per semester for any club athletes to use as needed.

It is required that every Club Sport develop, implement, and practice the following safety measures:

• Club Sports must develop safety guidelines and submit to Student Activities and the Primary Advisor for approval. Failure to adopt safety rules will lead to probation and perhaps, termination of the organization.
• Club Sports officers, club members, coaches, and instructors must review safety during all organization related activities, and document any safety related incident.
• By completing and signing the Club Sports Waiver each participant recognizes that they are always responsible for their own well-being and the well-being of the group they are part of. Club Sports Waivers can be uploaded in SaintsLife.
• Each participant shares with the other members the concern and responsibilities of safety and agrees to follow safe procedures and to avoid unnecessary, hazardous situations.
• Club Sport officers must inspect fields and facilities prior to every practice, game, or special event. Unsafe conditions must be reported immediately to the Primary Advisor
• Club Sports must abide by all local, state, and national health and safety regulations
• It is highly recommended that at least two members from each organization be certified in CPR and Emergency First Aid. At least one of these qualified medical personnel should be present at all organization functions at home or away to handle any accident situations. A list of those individuals who are certified in CPR and First Aid must be recorded on the Safety Guideline Form. "Collision Sports" (Men's Ice Hockey, Men's & Women's Rugby, and Men's and Women's Lacrosse) are required to have one qualified medical personnel at all competitions
• Club Sports must develop and be familiar with emergency procedures for practice and game situations.
• All club sports should have a first aid kit at each practice session, game, and/or special event
• Participants must wear proper dress, including footwear and appropriate protective equipment. Protective equipment is personally supplied and up to the individual to ensure it's in appropriate working condition.

Any club sport participant who sustains an injury should fill our an injury form and report to Student Health Services (SHS) for diagnosis and treatment. It's important that students receive treatment in a timely manner. In addition to visiting SHS, students should report injuries to the Student Activities Office

Club Sport participants must provide their own ice and coolers for practices and games. Each organization must have emergency cards in their first aid kit, as well as on file with the Student Activities Office. Club Sport participants will not be provided access to the Athletic Training Room. Current NCAA rules and regulations prohibit the Athletics Trainers (ATC's) from providing diagnosis, treatment, or rehab for club sport participants.

Before a student can participate in any club sport they must do the following:

• Obtain personal medical insurance in case of injury or illness associated with participation in a club sport - including but not limited to practices, meetings, games/matches, and travel
• Any student who becomes injured or becomes ill while in the course of practices, meetings, games/matches, or travel must make an appointment to see one of the medical providers at Student Health Services asap.
• In Case of Emergency - if on campus, call Campus Safety. If off campus, call 911 and then Campus Safety to make a report of the incident. Should you have any questions concerning medical services here at The College of St. Scholastica please contact SHS.

*please note The College of St. Scholastica assumes no responsibility for treatment or payment of medical bills concerning any student who is injured or who becomes ill due to participation in a club sport at CSS.

The College of St. Scholastica reserves the right to amend this policy at any time.